The research, conducted by Patrick Mapulanga of the Kamuzu University of Health Sciences Library in Lilongwe, set out to answer a deceptively simple question: how do health researchers in Malawi actually communicate their findings, and why does that communication so frequently fall short of influencing policy? The study was carried out between June and August 2021, at the height of the COVID-19 pandemic, a period that amplified both the importance and the complexity of getting health evidence into the hands of decision-makers quickly and accurately. Rather than treating communication as an afterthought to research, the study places it at the center of the scientific enterprise, arguing that findings locked in journals or conference slides are, from a public health perspective, findings that do not exist.

Methodologically, the study took the form of a cross-sectional survey administered to health researchers at Kamuzu University of Health Sciences. Participants completed a structured, self-administered questionnaire built around a 5-point Likert scale, a standard instrument for measuring attitudes and perceptions along a continuum from strong disagreement to strong agreement. The questionnaire probed three interlocking domains: researchers’ current communication practices, the challenges they face in disseminating their work, and their engagement with decision-making platforms, most notably the technical working groups, or TWGs, that operate within Malawi’s health policy apparatus. Descriptive and inferential statistics were then applied to map the relationships between research institutions and these policy-facing bodies, producing a quantitative portrait of where the pipeline from evidence to action runs smoothly and where it springs leaks.

The results reveal a system that is simultaneously promising and profoundly dysfunctional. On the encouraging side, the technical working groups demonstrated statistically significant awareness of new health research evidence, with a P value of 0.007, and were actively engaged in evidence-based decision-making, reflected by a P value of 0.013. In plain terms, these groups are not asleep at the switch; they are paying attention to the research landscape and trying to incorporate what they learn into policy deliberations. This is a crucial finding because it locates the bottleneck not in the willingness of policymakers to listen, but in the machinery that connects researchers to those listeners.

That machinery, the study found, is badly misaligned. Health researchers reported limited involvement in policy engagement activities and persistent constraints in disseminating their findings within policy-relevant timelines. The problem is partly structural: policy windows open and close on legislative and budgetary calendars, while research projects run on academic timelines that rarely coincide with either. A study that takes two years to complete and another year to publish may arrive at a ministry’s doorstep just as the relevant policy debate has concluded, its findings rendered moot by decisions already made. The pandemic made these delays especially costly, as evolving evidence about transmission, treatment, and vaccination needed to inform decisions in weeks, not years.

The data also illuminate a division of labor that works well at the start of the research process and poorly at the end. Universities, research centers, and institutes were significantly involved in formulating study objectives, with a P value of 0.005, in developing research methods, at P = 0.029, and in analyzing results, at P = 0.010. Yet these same institutions struggled to tailor research outputs for policy use. In other words, Malawian research institutions excel at producing science but falter at translating it. A rigorous epidemiological analysis, dense with confidence intervals and methodological caveats, is not the document a district health officer needs when deciding how to allocate a limited vaccine supply. The absence of intermediaries, such as knowledge translation specialists, policy briefs, or structured briefing sessions, means that valuable findings often die in translation, or more accurately, never undergo translation at all.

Between the technical working groups and the research community, the study identified a cluster of persistent barriers: misaligned priorities, differing communication styles, time constraints, and institutional bureaucracy. Each of these deserves attention. Misaligned priorities arise when researchers pursue questions of academic interest while policymakers need answers to operational problems; the two communities rarely sit down together to negotiate a shared agenda. Differing communication styles reflect deep professional cultures: researchers value nuance, hedging, and completeness, while policymakers value brevity, clarity, and actionable recommendations. Time constraints compound both problems, as neither researchers nor TWG members have slack in their schedules for the slow, relational work of building trust and mutual understanding. Institutional bureaucracy, finally, adds layers of approval and protocol that can delay the release of findings until their policy moment has passed.

The study’s most consequential contribution is the framework it develops in response to these findings. Rather than importing a generic communication model from high-income settings, Mapulanga used the survey insights to construct a context-specific, evidence-based communication framework tailored to Malawi’s institutional landscape. The framework is designed to enhance alignment between research production and evidence dissemination, embedding communication considerations earlier in the research cycle and strengthening the channels through which findings flow to technical working groups and, ultimately, to the Ministry of Health. By supporting collaboration between researchers and TWGs, the framework aims to promote evidence-informed policy-making and, in the longer arc, to improve population health outcomes across Malawi.

The broader significance of the work extends well beyond one country’s borders. Malawi’s experience mirrors that of many low- and middle-income countries, where research capacity has grown substantially in recent decades but the systems for moving evidence into policy have not kept pace. The national research agenda, which the new framework is explicitly designed to support, depends on this connective tissue. Without it, investments in research yield publications rather than policies, and the populations who ultimately fund and participate in research see few returns. The study suggests that the fix is not simply more training for researchers or more demands on policymakers, but a deliberate redesign of the interfaces between them, with dedicated structures, timelines, and formats that respect the operational realities of both worlds.

Ethical rigor underpinned the research throughout. Approval was obtained from the University of Cape Town Library and Information Studies Center, the Malawi National Commission for Science and Technology, and the institutions involved, with informed consent secured from all participants. Fourth-year MBBS students assisted with data collection, distributing questionnaires both online and in print without remuneration to participants. The author declares no conflicts of interest, and the article is published open access under a Creative Commons license, ensuring that the findings, fittingly for a study about dissemination, are themselves freely available to the researchers, policymakers, and practitioners who can use them. As health systems worldwide continue to grapple with infodemics, misinformation, and the slow erosion of public trust in science, Malawi’s framework offers a grounded reminder that evidence communication is not a soft skill appended to research, but a core discipline that determines whether science serves society.

Subject of Research: Development of an evidence-based framework for communicating health research evidence to policymakers in Malawi

Article Title: Moving toward evidence-based research framework for communicating health research evidence in Malawi

Article References: Moving toward evidence-based research framework for communicating health research evidence in Malawi. (n.d.). https://doi.org/10.1186/s12961-026-01534-w

Image Credits: AI Generated

DOI: 10.1186/s12961-026-01534-w

Keywords: health research, research communication, knowledge translation, evidence-based policy, Malawi, technical working groups, evidence dissemination, health policy, COVID-19, Kamuzu University of Health Sciences, policy making, low- and middle-income countries